Carrier billing · for fleets of 1 to 500 trucks
Trucking invoice software that funds the load in 24 hours, not 45 days.
Every POD becomes a verified, factored invoice in hours, not weeks. Your back office stops chasing paper and starts running cash flow.
3x Faster billing85% to fundingDocument FeedInvoice Batching
#INV-4892
CHI to MEM
$2,850
The back office shouldn't be the bottleneck.
Every hour spent sorting paper is an hour not spent on the work that grows the business.
The manual billing day
The paper chase is eating the cash flow.
Sorting documents, finding errors after the factor rejects, and waiting 45 days for money that is due now. None of it is the work that actually grows the business.
The intake pile
Paper comes in faster than invoices go out
Every completed load drops 3 to 5 documents on the back office. Sorting, filing, and matching them by hand is the work that buries the actual billing.
Docs auto-flow from the Driver App.
The rejection loop
Errors surface after the factor rejects
A missing BOL, a wrong rate, an unsigned POD. You find out weeks later when the factoring company kicks it back, and the cash slips another 2 to 3 weeks.
AI verifies every doc before it ships.
The cash gap
30 to 60 days of float you cannot afford
Fuel, insurance, and maintenance are due now, but the money is stuck in net-45 limbo. Growth stalls when cash cannot keep pace with the trucks.
Funded in 24 hours, not 45 days.
The workflow, in depth
Five jobs the back office stops doing by hand.
From the POD landing to QuickBooks closing the books, every step from load to cash runs on its own, so the back office runs cash flow instead of paper.
Following#INV-4892Chicago to Memphis$2,850in billing
01 / 05
Automatic document feed
Paperwork from the Driver App flows directly into the billing queue. BOLs, PODs, and rate confirmations arrive automatically the moment drivers complete loads.
- BOLs, PODs, and rate cons flow in automatically
- Driver App push notifications on load completion
- Documents queued in chronological billing order
Billing queuefrom the Driver App
3 newPOD#INV-4892 · CHI › MEM
M. Alvarez · 2:41 PM
BOL#INV-4892 · CHI › MEM
M. Alvarez · 2:41 PM
Rate con#INV-4889 · DAL › HOU
J. Boateng · 2:38 PM
Queued in billing order, before the truck leaves the dock.
02 / 05
AI document verification
AI scans every document for completeness before invoicing. Missing signatures, wrong dates, and mismatched reference numbers are caught instantly, not after the factoring company rejects.
- 99.2% first-pass verification accuracy
- Signature, date, and reference number validation
- Flagged issues sent back to driver for correction
#INV-4892 packet
4 docs · 312 KB
Verification4 checks
- Signature presentBOL · PODok
- Dates match loadpickup + deliveryok
- Reference numbers alignPO + load #ok
- Rate matches contractrate off by $40 · sent to driversent to driver to fix
99.2% first-passcaught in 2.1s
03 / 05
Invoice batching
Group verified documents into invoices by customer, lane, or date. Create batch submissions for high-volume shippers with one click instead of assembling packages manually.
- Batch by customer, lane, date, or custom rules
- One-click batch creation from verified loads
- Batch totals and line item summaries auto-generated
Group byAll verified
AF
1 batchAcme Foods6 loads · ready to invoice
- L-4821CHI › MEMVerified$2,850
- L-4830CHI › STLVerified$2,400
- L-4844DET › MEMVerified$3,175
- L-4859CHI › DALVerified$3,100
- +2more verified loads$5,575
Batch total$17,100
Friday’s four hours of assembly, one click. You pick the grouping, Vektor builds the batch.
04 / 05
Factoring integration
Submit invoice batches directly to your factoring company. RTS, Triumph, OTR Solutions, TAFS, and more, all connected. Get funded in 24 hours instead of waiting 30-60 days.
- Direct integration with RTS, Triumph, OTR Solutions, TAFS
- 24-hour factoring turnaround on submitted batches
- QuickBooks auto-sync for every funded invoice
RTS
Factor
RTS Financial
Verified factorTriumphOTRTAFS
Submitted
12 invoices
Processing
verifying
Funded
$17,100
#BATCH-2210
$17,100
Funded in 24 hrnet-45
Most invoices fund next day, subject to factoring partner processing.
05 / 05
QuickBooks reconcile
Every funded invoice syncs to QuickBooks on its own: posted, matched, and closed. Non-factored invoices follow the same pipeline, emailed to the customer with payment tracking. The books close without anyone touching a ledger.
- QuickBooks auto-sync for every funded invoice
- Non-factored invoices: email plus payment tracking
- Posted, matched, and reconciled with zero touch
Reconciled
#INV-4892 · Jun 24
Invoice$2,850
FundedJun 24
QuickBooksSynced
QuickBooks Online
Last sync 09:42 AM
General ledger3 entries
Invoice posted
A/R · #INV-4892
+$2,850.00
Jun 23
Payment received
Factor deposit
+$2,793.00
Jun 24
Reconciled
Fee + close
−$57.00
Jun 24
Every funded invoice syncs itself. Zero-touch close.
POD filedInvoicedVerifiedFactoredPaid
One load, delivered to funded in 24 hours, without the back office touching the paper. That is cash flow that scales.
The money flow
You sit at the front of the money flow.
Billing is not a carrier-only problem. It is the linchpin of the shipper, broker, carrier cycle. When your invoices are clean, the broker's BillIQ clears them instantly and the whole chain moves faster.
Shipper
pays the freight
Broker
runs BillIQ to verify
You
invoice clean, clear fast
A clean invoice is not just your cash, it is the whole supply chain moving on time.
24 hr
Invoice to funded
via RTS · Triumph · OTR · TAFS
99.2%
First-pass verification
AI checks every doc before it ships
85%
Fewer invoice errors
vs. manual document review
3x
Faster billing cycle
load completed to cash in hand
Figures reflect typical fleet results; your numbers depend on volume and document quality. 99.2% first-pass accuracy measured across factoring submissions. 24 hr funding subject to factoring partner processing times. Error-reduction and billing-cycle figures compared to manual document review.
Integrations
Connected to your factor and your books.
RTS, Triumph, OTR Solutions, TAFS, QuickBooks, and more. Invoice batches submit with every document attached, no middleware, no rekeying.
Ecosystem
Part of Vektor Carrier TMS
Billing & Invoicing works hand in hand with every other product in the platform.
FAQ
Common questions
What carriers ask before switching their billing to Vektor.
When a driver completes a load and uploads documents through the Vektor Driver App, those files flow directly into the billing queue. BOLs, PODs, and rate confirmations are tagged with load and customer metadata so your billing team can invoice immediately without hunting for paperwork.
The paper chase is over. The cash is in the account.
Every POD verified, invoiced, and factored, without the back-office scramble.
START YOUR FREE MIGRATION
Get paid faster.
24-hour factoring. AI-verified invoices. QuickBooks that reconciles itself. Book a 20-minute walkthrough.
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Trusted by carriers nationwide
SOC 2 in progress