Fleet Maintenance, Carrier TMS
Fleet maintenance software that fixes the truck before it strands the load.
PM intervals fire off your ELD odometer, DVIR defects route straight to a work order, and every dollar lands on the unit that spent it, so a missed $200 service never becomes a $15,000 rebuild on the shoulder of I-40.
ELD-Synced PM SchedulingDigital DVIRWork Order ManagementPer-Truck Cost AnalyticsDOT Compliance
25%
Lower maintenance costs
3x
Reactive vs preventive repair cost
Typical results; 25-35% lower costs for structured PM programs, vary by fleet.
Fleet status
18 units, updated just now
3 PM due1 DVIR
#412PM due
M. Torres72%
Oil change due at 483,210 mi
#507DVIR flag
K. Benson45%
Left brake defect, work order open
#339On-road
J. Okafor91%
DAL to HOU, ETA 14:30
#220OK
D. Reyes88%
All PM intervals current
14 on-road1 work order open13 PM current
Work order closed
No. 2038, Unit 412
Parts + labor: $214
Paper DVIRs get lost. Digital ones never do.
Every inspection timestamped, GPS-tagged, and audit-ready.
The reactive maintenance trap
Every missed service is a debt you will pay at the worst time.
Fleet maintenance is the single largest controllable cost after fuel and driver pay. Reactive maintenance costs 3 to 5 times more than preventive. That math compounds every week your schedule slips.
Breakdowns that could have been prevented
Reactive maintenance costs 3 to 5 times more than preventive. A $200 oil change missed becomes a $15,000 engine rebuild on the shoulder of I-40, plus the tow, the missed delivery, and the driver day lost.
3-5x cost premium
reactive vs. preventive
Paper DVIRs that go missing or get backdated
FMCSA requires pre-trip and post-trip DVIRs for every commercial vehicle, every day. Paper forms get lost in the cab, skipped entirely, or filed weeks late. Each missing DVIR is a $500 to $16,000 violation.
up to $16,000
per DVIR violation
No idea which truck is bleeding the budget
Without cost tracking by unit, you keep repairing a truck that should have been replaced two years ago. The worst unit in the fleet quietly costs more per mile than the rest, and nothing flags it.
Hidden $/mi
worst unit vs. the fleet
A $200 oil change missed becomes a $15,000 rebuild.
Preventive maintenance is cheaper than reactive panic every time.
How it works
From ELD odometer to closed work order, automatic.
The same workflow your shop runs every week, without the whiteboard, the missed PM, or the DVIR paper pile.
01
ELD syncs odometer
Real-time mileage and engine hours flow from your ELD into each unit's PM schedule.
02
PM alert fires
Fleet manager and mechanic get an alert before the unit hits the service threshold.
03
Defect flagged
Driver completes DVIR in the mobile app. Any defect routes immediately to a work order.
04
Cost allocated
Parts, labor, and vendor invoices land on the unit so cost-per-mile is always current.
Capabilities
Three pillars of fleet maintenance control.
PM scheduling, DVIR compliance, and per-truck cost analytics. Each one covers a gap that paper and spreadsheets cannot.
Scheduling
Preventive maintenance runs off the ELD, not a whiteboard
PM intervals fire automatically when odometer readings arrive from your ELD. You set the thresholds once. Every service window, every unit, every time.
- Multi-interval PM: miles, engine hours, and calendar days simultaneously
- ELD integration with Samsara, Motive, Geotab, and Platform Science
- Automated alerts to managers and mechanics before due dates pass
PM schedule tracker
ELD syncedUnit 339Oil change
24,210 / 25,000 miPM due in 790 mi
Unit 412Brake inspect
18,440 / 20,000 miDue in 1,560 mi
Unit 507Air filter
8,200 / 30,000 miCurrent
Compliance
Digital DVIRs with timestamped photo evidence
Drivers complete pre-trip and post-trip inspections on the mobile app. Defects are flagged with photos and GPS coordinates. Mechanics see open items in real time, no paper form to hunt down.
- Digital DVIR with photos and GPS location per inspection item
- DOT annual inspection calendar with automated renewal alerts
- Audit-ready documentation package per FMCSA §396.11-13
Pre-trip DVIR
Unit 507, 06:12- BrakesPHOTO
Left rear low
- Tires
All 18 checked
- Lights
Front and rear pass
- Windshield
No cracks
Defect flagged: Work order No. 2041 opened automatically
Analytics
Per-truck cost history reveals which units to retire
Every repair, part purchase, and labor hour is allocated to the unit that spent it. Cost-per-mile trends by unit make replacement decisions clear before the truck becomes a money pit on the shoulder.
- Per-unit cost-per-mile tracking with trend lines by quarter
- Configurable replacement flags when a unit crosses your cost threshold
- Fleet-wide maintenance spend broken down by category and vendor
Per-unit cost-per-mile
Last 12 monthsUnit 339
$0.09/mi
Unit 412
$0.14/mi
Unit 507
$0.23/miFLAG
Unit 507 exceeds your fleet cost floor by $0.14/mi. Replacement recommendation triggered.
25-35%
lower maintenance costs
after structured PM program
3-5x
reactive vs preventive cost
missed $200 service = $15k rebuild
same day
defect to work order
DVIR flag, work order opened, mechanic assigned
per unit
cost-per-mile tracked
parts, labor, vendor invoices allocated
Figures reflect industry benchmarks for structured PM programs. Your results depend on fleet size, age, and current maintenance practices.
Every truck road-ready before the driver's pre-trip.
Vektor closes the work order before the driver signs the DVIR.
Ecosystem
Part of Vektor Carrier TMS
Maintenance works hand in hand with every other product in the platform.
FAQ
Fleet maintenance software FAQ
What carriers need to know about PM scheduling, DVIR compliance, and per-truck cost tracking.
Still have questions?
Talk to someone who has run the lanes. No script, no pressure.
Fleet maintenance software automates preventive maintenance scheduling, work order management, DVIR tracking, parts inventory, and cost analytics for commercial vehicle fleets. It replaces whiteboards, spreadsheets, and paper forms with a system that makes sure every truck gets serviced on schedule, every inspection is documented, and every maintenance dollar is tracked to the unit that spent it.
Go live
Switch with a plan, not a leap.
Three parts turn a big platform into one clear path in. Tap any of them to see how.
See the full go-live planSTART YOUR FREE MIGRATION
Fix the truck before
it strands the load.
PM scheduling off your ELD. DVIR to work order. Every dollar tracked to the unit.
ELD-synced PM intervals
DVIR to work order in seconds
Per-truck cost analytics
Or View pricing
Trusted by carriers nationwide
SOC 2 in progress