Loans, advances and escrow now sit apart from ongoing charges, so you can see at a glance what each driver still owes you. Go to Accounting › Recurring Presets and open the Transactions tab.
See who owes what
The Loans & advances tab lists every loan with its Principal, what is Repaid, what is still Owed and a Progress bar. The line next to the title adds up what is owed across all open loans. Money you hold for drivers is on the Escrow & deposits tab. Press 1 to 4 to switch tabs, J and K to move between rows and Enter to open one.
Give a loan or an advance
A new cash advance: $250 from each settlement, paid off after 6 settlements.
Click New loan, or click New and start from a template such as Cash advance or Truck down payment. Choose the driver (or a vendor, or your company) and the category, then enter the Total to recover and the Amount per period. Pick a plan:
- Fixed per period takes the same amount from every settlement until the loan is repaid.
- Manual: deduct when ready takes nothing on its own: you deduct on a settlement or record a payment.
What happens on the right shows what will be owed, how much each settlement takes and after how many settlements the loan is paid off. If part of it was repaid before you set it up here, click Add what was already repaid. Check the summary and click Create loan.
Follow every instalment
A loan's page: the plan, when it is paid off and every instalment with what was owed after it.
Click a loan to open it. You see its plan, what is repaid and owed, and around when it will be paid off. Below is every instalment, with what was owed after it. Download statement or Email statement gives the driver the same history, and Change plan changes the amount per period.
Payments outside settlements
A payment received by Zelle, recorded without touching any settlement.
When a driver pays you back in cash, by Zelle or by check, open the loan and click Record payment, or press P on its row. Enter the amount, the date, the method and a reference. What is owed goes down, and no settlement or pay changes.
Inside a settlement
When you edit a settlement, Loans & escrow shows each of the driver's loans and escrow with what is owed. Enter what this settlement takes, or start a new one with New loan or escrow.
Escrow that was set up as a loan
Escrow that was set up as a loan, and what changes when you convert it.
If a loan's name or category says escrow or deposit, the page shows Loans that look like escrow. Click Review them to see what changes for each one, then Convert to escrow. The money then counts as held for the driver instead of repaid, and shows on escrow statements. Settlements, pay and 1099 do not change, and you can undo right after.
Bring in balances from before
New › Import from CSV brings in what was already repaid or held, and payments received outside settlements, for many drivers at once. Nothing reaches a settlement or pay.
